Privacy Policy for Echota Billing Services
Effective Date: October 1, 2024
1. Introduction
Echota Billing Services is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website [yourwebsite.com] and utilize our medical billing services.
2. Information We Collect
We may collect the following types of information:
- Personal Identification Information: Name, address, email address, phone number, date of birth, Social Security number, and other identifiers.
- Protected Health Information (PHI): Medical records, health insurance information, treatment history, and other health-related information.
- Financial Information: Bank account details, credit card numbers, and billing addresses.
- Technical Data: IP address, browser type, operating system, and browsing behavior on our website.
3. How We Use Your Information
We use the collected information for various purposes, including:
- Service Provision: To process medical billing, manage accounts, and provide related services.
- Communication: To contact you regarding your account, respond to inquiries, and provide updates.
- Compliance: To comply with legal obligations, including those under the Health Insurance Portability and Accountability Act (HIPAA).
- Improvement: To enhance our services, website functionality, and user experience.
4. Disclosure of Your Information
We may disclose your information in the following circumstances:
- Business Associates: To third-party service providers who perform functions on our behalf, provided they agree to protect your information in accordance with HIPAA regulations.
- Legal Requirements: When required by law, such as in response to court orders or legal processes.
- Protection: To protect the rights, property, or safety of our company, clients, or others.
5. Data Security
We implement administrative, physical, and technical safeguards to protect your information, including:
- Encryption: Protecting data during transmission and storage.
- Access Controls: Restricting access to authorized personnel only.
- Regular Audits: Conducting security assessments to identify and mitigate potential risks.
6. Your Rights
You have certain rights regarding your information, including:
- Access: The right to request copies of your personal information.
- Correction: The right to request corrections to any inaccurate or incomplete information.
- Deletion: The right to request the deletion of your information, subject to legal and contractual obligations.
- Restrictions: The right to request restrictions on the processing of your information.
7. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy on our website and updating the effective date.
8. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Echota Billing Services
9820 E 41st St #301, Tulsa, OK 74146
abeverley@echotabilling.com
(918) 936-4295
9. Compliance with State Laws
In addition to federal regulations, we comply with applicable state laws regarding the collection and use of personal health data. For example, certain states require explicit consent for the collection of health data and provide additional rights concerning your information.
10. Children’s Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently received personal information from a child, we will delete such information from our records.
11. International Data Transfers
Our services are intended for users in the United States. If you are accessing our website from outside the U.S., please be aware that your information may be transferred to, stored, and processed in the U.S., where data protection laws may differ from those of your jurisdiction.
12. Third-Party Links
Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of such sites. We encourage you to review the privacy policies of any third-party sites you visit.
13. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our website. You can manage your cookie preferences through your browser settings.
14. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, and enforce our agreements.
15. Governing Law
This Privacy Policy is governed by the laws of the state in which our company is headquartered, without regard to its conflict of law principles.
16. Acknowledgment
By using our website and services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.
